Effective Date: January 2026
Last Updated: July 6, 2026
Saltworks Theatre Company ("we," "us," or "our") is committed to protecting the privacy of our website visitors, donors, volunteers, participants, and their families. As a nonprofit youth theatre camp, we understand the importance of safeguarding personal information, particularly information relating to children.
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit saltworks.org (the "Site"), register for programs, make a donation, or otherwise interact with us.
By using our Site, you agree to the practices described in this Privacy Policy.
1. Information We Collect
A. Information You Voluntarily Provide
You may voluntarily provide information when you:
- Submit a contact form
- Register a participant for camp or other programs
- Make a donation
- Volunteer
- Subscribe to updates
- Contact us by email
Information collected may include:
- Parent or guardian name
- Child's name
- Child's age or date of birth
- Email address
- Phone number
- Mailing address
- Emergency contact information
- Medical information voluntarily provided for participation
- Allergies or accessibility accommodations
- Donation information
- Volunteer information
- Any additional information you choose to provide
B. Information About Minors
Because our programs serve children, some forms collect information regarding minors.
This information is collected only for legitimate organizational purposes, including:
- Camp registration
- Safety and emergency planning
- Program placement
- Communication with parents or guardians
- Accommodation of medical, accessibility, or dietary needs
We request that all information regarding minors be submitted only by a parent, legal guardian, or authorized adult.
We do not knowingly collect personal information directly from children through the public portions of our website.
C. Donation and Registration Information
Donations and participant registrations are processed through Zeffy.
When making a donation or registering for camp, you may provide:
- Name
- Contact information
- Payment information
- Registration information
- Donation amount
- Other information requested by Zeffy
Payment information is processed directly by Zeffy and its payment processors. We do not store full credit card or payment information on our website.
D. Information Collected Automatically
When you visit our Site, certain information may be collected automatically, including:
- IP address
- Browser type
- Device type
- Operating system
- Pages visited
- Date and time of access
- Referring website
- General geographic information
We use tools including:
- Google Analytics
- Google Search Console
to better understand website usage and improve visitor experience.
E. Cookies and Similar Technologies
Our Site uses cookies and similar technologies to:
- Improve website performance
- Remember user preferences
- Analyze website traffic
- Monitor website security
- Improve functionality
You may manage cookies through your browser settings. Disabling cookies may affect certain features of the Site.
2. How We Use Information
We use collected information to:
- Process camp registrations
- Manage program participation
- Communicate with parents and guardians
- Respond to inquiries
- Process donations
- Coordinate volunteers
- Improve our programs and website
- Maintain organizational records
- Comply with legal obligations
- Protect participant safety
3. Children's Privacy
Protecting children's privacy is extremely important to us.
We collect information about minors only when voluntarily provided by a parent or legal guardian in connection with participation in our programs.
We do not knowingly solicit personal information directly from children through our public website.
Parents or guardians may contact us at any time to:
- Review information provided
- Request corrections
- Request deletion where appropriate
- Ask questions regarding information collected
4. Medical and Emergency Information
Parents or guardians may voluntarily provide medical information necessary for participation in our programs.
Examples include:
- Allergies
- Medications
- Dietary restrictions
- Accessibility needs
- Emergency contacts
This information is used solely to:
- Promote participant safety
- Respond appropriately during emergencies
- Accommodate individual participant needs
Access is limited to authorized personnel with a legitimate need to know.
5. Sharing of Information
We do not sell or rent personal information.
Information may be shared only with:
- DreamHost for website hosting
- WordPress
- Divi
- Zeffy for donations and registrations
- Email service providers
- Authorized staff and volunteers as necessary for program operations
- Emergency personnel when necessary to protect participant health or safety
- Government authorities when required by law
We require service providers to maintain appropriate privacy and security protections.
6. Data Security
We use reasonable administrative, technical, and physical safeguards to protect information, including:
- HTTPS/SSL encryption
- Secure hosting
- Password-protected administrative systems
- Software updates
- Limited access to participant information
- Access controls based on organizational responsibilities
Although we strive to protect personal information, no method of electronic transmission or storage is completely secure.
7. Data Retention
We retain information only as long as necessary for:
- Program administration
- Financial recordkeeping
- Legal compliance
- Nonprofit operational requirements
Registration records, donation records, and participant information may be retained for legally required periods.
Medical or emergency information is retained only as long as reasonably necessary for participation and applicable recordkeeping requirements.
When information is no longer needed, it is securely deleted or destroyed.
8. Third-Party Services
Our website utilizes third-party services, including:
- Google Analytics
- Google Search Console
- WordPress
- DreamHost
- Divi
- Zeffy
Each provider maintains its own privacy practices. We encourage users to review their respective privacy policies.
9. Your Privacy Rights
Depending on applicable law, you may have the right to:
- Access your personal information
- Request corrections
- Request deletion where legally permitted
- Withdraw consent
- Request information about how your data is used
Parents or guardians may exercise these rights regarding information submitted about their children.
10. Do Not Track Signals
Some web browsers offer a "Do Not Track" feature. Because there is not currently a universally accepted standard for responding to these signals, our Site does not currently respond to Do Not Track requests.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements.
Any updates will be posted on this page with a revised "Last Updated" date.
12. Contact Us
If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:
Saltworks Theatre Co.
Email: info@saltworks.org
Website: saltworks.org